Project launch
Are you ready to launch your project or are you entering a new phase of your project? Then check out the following 8 steps to avoid any surprises!
Does the project have a good public name and logo?
Does the project have a good, short description and image?
Are the social media channels set up?
Are the login and registration settings correct?
Are the e-mail settings correct?
Have your analytics been set up?
Is the link or URL correct?
Publication on the landing page
Your project has a name in the administrator module, for example "mobility plan". But don't forget about the public or external project name: this name is visible to website visitors or participants in several places. For example, this external project name is used for moderation e-mails, the landing page, in the title of the internet browser or in the timeline.
You also set a logo for your project. This logo appears at the top of the project page, next to the menu items of your project. When a website visitor clicks on the logo, he or she is taken to the project homepage.
Set the external project name and logo in your Project Settings.
When using the automatic landing page, your project needs a short description. This can be general ("Together we will choose a new name for the youth centre!") or specific to the current phase of the project ("Together we will choose a new name: vote for the shortlist now!").
An image also appears on the automatic landing page. This image should preferably be a square.
In your Landing Page Settings (which you can find in the Project Settings), you can fill in this description and upload the image. You can adjust this at any time.
You can set up three social media channels per project: Facebook, Twitter and Instagram. Choose whether you want to activate these channels or not: you can manage this in your Project Settings.
Even when your social media is not activated, website visitors can still share your project on social media: you can always copy and paste the URL in, for example, a Tweet or Facebook post. Even if you disabled social media, it is thus a good idea to set a standard preview message.
The preview message is set via Project Settings and exists of a title, description and image. You also see it on your project dashboard.
Is the project public or private? The default setting is "public": this means that anyone can visit the website.
Can website visitors register or login? This is necessary to be able to use the interactive modules, such as giving an idea, a reaction or a vote.
Can website visitors register as a representative of an organisation or association? If so, they will see an extra field on their registration page and profile.
You can manage these settings via your Project Settings.
Finally, check whether you are asking the correct and desired profile data from the project participants. You can check and set these under '_Users_', '_Profile Fields_'.
Website visitors can receive e-mails about your project: a message from the moderator, an e-mail notification, instructions for (re)setting the password, etc. Via Project Settings, under "email", check the following:
Name of the sender
Reply-to e-mail address
Contact e-mail address that appears in the footer of your project
If you have an active topic or ideation, make sure to check the 'confirm new entry' or 'thank you' page participants see after submitting an entry.
Do you want to use Google Analytics? Then fill in the correct UA code via Project Settings.
Is all of the above correct, but did you prepare your project on a temporary or test URL? Give your contact person or Bpart support a call and they will check everything once more and publish your project on the correct, public URL.
Your project is now ready: adjust the settings of the automatic landing page via project settings, or link the project to your own landing page. Good luck!
Support needed? Don't hesitate reaching out via support@bpart.be !
Does the project have a good public name and logo?
Does the project have a good, short description and image?
Are the social media channels set up?
Are the login and registration settings correct?
Are the e-mail settings correct?
Have your analytics been set up?
Is the link or URL correct?
Publication on the landing page
1. External or public name and logo
Your project has a name in the administrator module, for example "mobility plan". But don't forget about the public or external project name: this name is visible to website visitors or participants in several places. For example, this external project name is used for moderation e-mails, the landing page, in the title of the internet browser or in the timeline.
You also set a logo for your project. This logo appears at the top of the project page, next to the menu items of your project. When a website visitor clicks on the logo, he or she is taken to the project homepage.
Set the external project name and logo in your Project Settings.
2. Project description and image
When using the automatic landing page, your project needs a short description. This can be general ("Together we will choose a new name for the youth centre!") or specific to the current phase of the project ("Together we will choose a new name: vote for the shortlist now!").
An image also appears on the automatic landing page. This image should preferably be a square.
In your Landing Page Settings (which you can find in the Project Settings), you can fill in this description and upload the image. You can adjust this at any time.
3. Are the social media channels set up?
You can set up three social media channels per project: Facebook, Twitter and Instagram. Choose whether you want to activate these channels or not: you can manage this in your Project Settings.
Even when your social media is not activated, website visitors can still share your project on social media: you can always copy and paste the URL in, for example, a Tweet or Facebook post. Even if you disabled social media, it is thus a good idea to set a standard preview message.
The preview message is set via Project Settings and exists of a title, description and image. You also see it on your project dashboard.
4. Are the login and registration settings set up?
Is the project public or private? The default setting is "public": this means that anyone can visit the website.
Can website visitors register or login? This is necessary to be able to use the interactive modules, such as giving an idea, a reaction or a vote.
Can website visitors register as a representative of an organisation or association? If so, they will see an extra field on their registration page and profile.
You can manage these settings via your Project Settings.
Finally, check whether you are asking the correct and desired profile data from the project participants. You can check and set these under '_Users_', '_Profile Fields_'.
5. Are the e-mail settings correct?
Website visitors can receive e-mails about your project: a message from the moderator, an e-mail notification, instructions for (re)setting the password, etc. Via Project Settings, under "email", check the following:
Name of the sender
Reply-to e-mail address
Contact e-mail address that appears in the footer of your project
If you have an active topic or ideation, make sure to check the 'confirm new entry' or 'thank you' page participants see after submitting an entry.
6. Have your analytics been set up?
Do you want to use Google Analytics? Then fill in the correct UA code via Project Settings.
7. Is the link or URL correct?
Is all of the above correct, but did you prepare your project on a temporary or test URL? Give your contact person or Bpart support a call and they will check everything once more and publish your project on the correct, public URL.
8. Publication on the landing page
Your project is now ready: adjust the settings of the automatic landing page via project settings, or link the project to your own landing page. Good luck!
Support needed? Don't hesitate reaching out via support@bpart.be !
Updated on: 02/05/2023
Thank you!